Start Your Umbrella Payroll with Expert Support

If your umbrella business operates with varied payroll requirements or complex internal structures, Avent Payroll offers a flexible and secure solution. Our team is experienced in supporting a wide range of payroll models and will tailor the process to match your preferred methods. We operate with complete professionalism, and confidentiality is built into every agreement. With Avent, you’ll have a reliable partner capable of adapting to your business — while ensuring compliance, accuracy, and peace of mind through our fully managed umbrella backoffice. 

While Avent takes care of the heavy lifting in payroll processing, your umbrella company will still handle a few key responsibilities to keep things running smoothly. Here’s what you (the umbrella company) will manage in this partnership:

Provide Data & Updates: Send us your contractor and client setup data in the agreed format (e.g. new contractor details, client agreements, and any changes in margins or rates) on time. Keep us informed of any changes such as contract rates, tax codes, or leaver information so we can update the system.
 

Submit Timesheets Promptly: Ensure that contractor timesheets or hours are collected and forwarded to us by the agreed deadline each period. Timely timesheet submission means we can process payroll on schedule without delays.
 

Manage Client & Contractor Relationships: Continue to handle your relationships with recruitment agencies (clients) and contractors. For example, you’ll coordinate with agencies on contract terms, confirm when invoices are paid, and address any contractor queries about assignments or contracts that are outside the payroll process.
 

Fund and Execute Payments: Once we provide the BACS payment file and payroll totals, your role is to make the necessary payments. This includes paying contractors’ net wages (using the BACS file through your bank), paying HMRC for tax/National Insurance due, and paying any pension contributions or other deductions to the appropriate schemes. Essentially, you control the money flow – we prepare the figures, and you execute the payments from your accounts.
 

Financial Reconciliation & Reporting: Handle any internal reconciliation, cash flow management, and management reporting for your business. We will supply payroll and invoice reports to assist with this. You should reconcile the invoices paid by agencies against the payroll outgoings (contractor pay, HMRC, etc.) to maintain a clear financial picture.
 

Submit Statutory Returns: In addition to the real-time payroll submissions we do, your company remains responsible for any broader statutory filings (for example, quarterly VAT returns for your business, annual accounts, or pension scheme filings if applicable). We ensure your payroll data is accurate to make these filings easier, but you or your accountant will submit any required returns beyond payroll (e.g. corporation tax, VAT, etc., for each company in your group).
 

By clarifying these roles, our collaboration runs smoothly: Avent handles the day-to-day payroll processing, and you maintain control of strategic relationships and financial oversight. This partnership approach ensures nothing falls through the cracks and that both parties work efficiently together.

Partnering with Avent Payroll means you get a reliable and compliant payroll partner. We operate with complete transparency. All data is stored and processed on secure servers within the UK, safeguarding personal information under GDPR rules. For umbrella payroll outsourcing that you can trust, Avent adheres to the highest standards of accuracy, confidentiality, and professionalism. Our team stays up-to-date with the latest payroll legislation and umbrella market regulations, so you never have to worry about compliance issues or HMRC penalties.

Dedicated support: When you use Avent’s umbrella payroll service, you also gain access to our knowledgeable support team. We are on hand to answer your questions, assist with any special requirements, and provide guidance, whether you’re onboarding a new contractor or navigating a complex pay scenario. We pride ourselves on being professional, responsive, and helpful, acting as an extension of your own team.

Focus on growing your umbrella business while we handle the payroll complexities efficiently and accurately. Leave the calculations, compliance, and paperwork to us. We help new and growing umbrella companies save time, reduce costs, and operate with confidence. Contact us today to discuss your umbrella payroll needs or to get started with our umbrella payroll service, supported by a trusted umbrella backoffice team. We make it easy to outsource umbrella payroll so you can stay focused on scaling your business. Let’s work together to streamline your payroll and support your business’s success!